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The How-To Lounge: Writing Thank you Notes to Potential Employers

We all know that writing a thank you note is the polite way to express your gratitude, but when it comes to potential employers, many people come up blank when figuring out what to say.


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  • Time is of the essence when it comes to thanking potential employers. Write your thank you notes the same day as your interview or meeting and stick them in the mail ASAP so they can received either the next day, or as soon thereafter.
  • Thank you notes give you another opportunity to express your interest in the position at hand and to mention anything you might have forgotten to say in your interview, so choose your words wisely
  • Since you are most likely not the only person to interview for the position, make sure to remind them who you are. Reiterate some key points from your interview or something you had in common to jog their memory
  • Be sure to keep your thank you notes personal. You should send a separate note to every person you interviewed with and don't sound robotic -- make each one different and unique to the conversation you had with the person you are thanking
  • If you went on an informational interview where there wasn't a job available per se, a thank you note should still be written
  • Always thank your interviewee for their time and reiterate how interested you are in the job. Be confident but not overly presumptuous
  • Be sure to have someone proof read your thank you note. Spelling or grammar errors can actually help you not get the job so be precise and diligent when writing your letters

I hope these tips are helpful if you are right in the middle of a job search. Remember, while nailing the job might be your first priority, your potential employers are most likely swamped with work, so don't get too let down if you don't hear from them right away. Oftentimes a follow up call or e-mail is necessary to get the ball back in motion. Good luck and if anyone has other tips that they found helpful, please share what you've got up your sleeve!

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